For HP brand LASER PRINTERS:
Technology Service Desk
For LANIER brand walkup COPIERS:
FMC (Faculty Materials Center)
Aleisha Kiser email@example.com
There are three basic methods to print using the new system, plus a PaperCut Client that integrates with all three methods. The three printing methods are not exclusive; you may use all three methods on any given printer or copier you have access to:
Click here for list of campus printers which shows queue names and which methods are allowed.
Students have increased access to printers and copiers across campus, including new options for scanning to their email, printing from mobile devices, printing in color, making copies, collating and stapling. Full-time students will have a quota of $12.50 (500 B/W duplex copies) per student per semester (fall and spring). Part-time students will have a quota of $6.25 (250 B/W duplex copies) per semester. The quota may be used for both color and black-and-white printing, although color printing has a higher cost-per-copy versus black-and-white – reference the chart below. Previously, all color printing, copying, collating and stapling was billable for students and it was only available in the Library or FMC. A student must have a balance remaining in either the semester quota, or Blackboard Transact “Viking Dollars” adequate to cover the print job he or she is attempting to print. PaperCut will not allow a student print job to print if the balance available is inadequate. Reference the section below titled, “Adding Funds to Viking Dollars for Student Printing.” The PaperCut Client software allows students to monitor their quota and to see the cost of each print job before they print it. NOTE: The student quota will be re-evaluated at the end of the 2018 fall semester with a possible adjustment for the Spring 2019 semester.
Adding Funds to Viking Dollars for Student Printing
To add funds to Viking Dollars, students can either go to the VCSU Business Office and provide a variety of payment types, or they can go to Blackboard Transact eAccounts
and add funds to Viking Dollars using a credit card. Parents, relatives and friends can also add funds through eAccounts if they know the student ID number assigned in Campus Connection and appearing on the Viking Card. While the Viking Dollar balance can be monitored in eAccounts, it is recommended that students install the PaperCut Client for improved convenience. WARNING: If your quota is getting low, add funds to Viking Dollars to avoid untimely delays in printing.
Charges for printing will be uniform across campus according to the following chart:
|8 1/2 X 11, 8 1/2 X 14 and other sizes||11 X 17|
|Black and White||Color||Black and White||Color|
|Single Side||Duplex||Single Side||Duplex||Single Side||Duplex||Single Side||Duplex|
*The STUDENT rate includes the copiers and printers that all students typically have access to. It DOES NOT include FMC printers and back-office department printers with “security” referenced in the “list of campus printers”.
The FMC (Faculty Material Center) in McFarland has additional charges for special services such as binding and folding, plus some one-time charges per print job.
The chart reflects pricing for VCSU official business. Contact FMC for pricing on personal copies and printing.
Standard 8 ½ x 11 inch white 20 lb. bond paper is included in the prices above and may be picked up at either the technology service desk in Rhoades 117, or the FMC in McFarland 145. Other colors, sizes and types of paper will cost extra and must be purchased at the FMC.
Departments will be billed monthly for all walk up copiers and laser printers based on the chart above. Printing done in the FMC by FMC staff will continue to be billed separately.
Fun Fact: PaperCut is used by more than 50,000 organizations in 100+ countries to cut costs and to reduce the environmental impact of printing.
1 - Cut Waste and Our Carbon Footprint
Encourage responsible printing with PaperCut quotas and print policies, cutting paper and toner costs and power usage. For instance, we have set the default on all printers within PaperCut to duplex print, thereby saving paper. At-a-glance reporting on CO2 and carbon emissions – by CO2 volume or by tree – shows the impact (requires optional client software).
2 - Apply Print Policies Enterprise-Wide
3 - Allow mobile and BYOD Printing
Allow users to print from laptops and mobile devices at their disposal. No matter the operating system, their location, the file format or the brand of printer. All solutions integrate into PaperCut’s standard print charging/ accounting/quota process.
4 - Enable Find-Me/Secure Print Release
PaperCut protects confidential documents and slashes the volume of unclaimed printouts by allowing users to release print jobs at the point of printing. With Find-Me printing, users queue print jobs to a virtual queue, and then release them for printing on a specific device. Secure Print Release requires user authentication before printing, ensuring that only authorized users can print and collect sensitive documents. PaperCut can also be configured to require print approval and we believe this will work well for guest printing.
5 - Facilitate Laptop Configuration
PaperCut solves a newly encountered issue stemming from how print drivers must be installed in modern operating systems. Users can forego loading print drivers all together by using Web Print. Alternately, users can easily load print drivers for printers they use on a regular basis.
6 - Expand Student Printing and Coping Services
Students can print to additional printers and copiers across campus and this provides new options for printing in color, making copies, collating and stapling. Students will have a quota of $12.50 per full time student per semester (fall and spring). The quota may be used for both color and grayscale printing, although color printing has a higher cost-per-copy versus grayscale. Previously, all color printing was billable for students and it was only available in the Library. The integration with Blackboard Transact allows students to add funds to their Viking card if they consume the quota. The PaperCut client software allows students to monitor their quota and to see the cost of each print job before they print it.
7 - Streamline Administration of Print Services and Reduce Expenses
All print and copy services will run through a single financial account. All ordering, receiving and distribution of printers, paper and toner will be centralized. Overall institutional expenses associated with printing will decline for two reasons: 1) pricing will benefit from large contracts and volume pricing and 2) we will gain valuable data that will help us optimize printers, i.e. align usage patterns with appropriate size, type and quantity of printers. Through initial data we have already found ways to save in the coming 12 months by replacing 5 old black and white laser printers with smaller, duplex capable models; swapping 6 printers to optimize size and usage patterns; and allowing Marco to replace two color inkjet printers with less costly color laser printers.